Hasna is looking for an experienced Executive Assistant to support the CEO and liaise with the other board and team members. The ideal candidate will be highly responsive, proactive, efficient and comfortable working autonomously in a fast paced environment.
Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, expense reports and primary accounting paperwork.
Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both our Romanian and US company.
Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company's internal regulations.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Plans, coordinates and ensures the CEO's schedule is followed and respected. Acts as a gatekeeper, creating win-win situations for direct access to the CEO's time and office.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Serves customers by providing product and service information, resolving product and service problems.
Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests.
Other duties as assigned.
Interest in technology and innovation.
Loyalty towards the company.
Big lifetime personal goals.
Uphold strict level of confidentiality.
Driving license with at least two years of experience.
Familiarity with office gadgets and applications.
Desire to constantly improve personal skills
Ability to work under pressure and tight deadlines.
Open minded and proactive in resolving situations.
Strong interpersonal skills and the ability to build relationships with business partners.
Proactively identify needs without being asked.
Advanced understanding of Microsoft Suite, Google Apps and expense management.
Above the average computer typing skills, at least 60 words typed per minute.
Experience and education
Bachelor's degree or equivalent experience with an active interest towards business management and technology.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent.
Excellent, close to native, English and Romanian verbal, writing, editing, grammatical and research skills.
Knowledge of other languages and international customs is an asset; knowledge of German, French or Spanish is helpful.
Reports directly to the CEO.
Works directly with the Board of Directors.
Works directly with the recruiting companies.
Position is full time in our Cluj-Napoca headquarters, on Dorobantilor 14-16, in Cluj City Center.
Due to the confidentiality of the work, the functions of this position will be performed in a private office, however temporarily, due to nature of the office space, will be performed in an open space room.
Occasional travel, both national and international may be involved.
Overtime may be involved.
Perks and benefits
Full time position with starting salary of 2,000 EUR, plus performance bonuses.
Health benefits and other office perks.
Company car and free parking spot in the office building.
Stock options with 1 year cliff and 4 years vesting in our US company, Hasna, Inc.
High level of responsibility and autonomy from day one.