Executive Assistant

Job description

We are looking for an experienced Executive Assistant to directly support our CEO and liaise with the executive staff in performing a series of administrative duties. The ideal candidate will be highly responsive, efficient, proactive, and comfortable working autonomously in a fast paced environment. 

This is a full-time position in our Cluj-Napoca office.


Things you will do

  • Support CEO to ensure seamless execution of plans and avoid scheduling conflicts
  • Provide strategic administrative and project management support
  • Proactively manage events, expense reporting, and travel arrangements
  • Greet guests when they arrive to meet with team members
  • Act as gatekeeper to CEO's time and prioritize matters efficiently
  • Uphold strict level of confidentiality
  • Build relationships crucial to the success of the organization, and manage a variety of special projects
  • Prioritize conflicting needs, handle matters expeditiously and follow through on projects to successful completion, often with deadline pressures
  • Help on planning specific company events both internal and external such as attending to conferences
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Other duties as assigned

Who we are looking for

  • 5+ years experience and 2+ years supporting C-level executives or equivalent
  • Advanced understanding of Microsoft Suite, Google Apps and expense management
  • Exceptional written and verbal communication skills both in Romanian and English
  • Strong organizational, project management, and problem solving skills with impeccable multi tasking abilities
  • Exceptional interpersonal skills
  • Friendly demeanor
  • Proactively identify needs without being asked
  • Bachelor’s Degree or relevant experience